Award Global

Investment

Operation Supervisor/Executive Assistant – To Managing Director

Views: 146|Published on: Oct 27, 2026|

General Mgmt. / Administration / Operations

Mid Level

Full Time

Vacancy: 1

Lalitpur|

Experience: More than 5 years|

Not Disclosed

Job Summary

The candidate should have more than 5 years of experience in administration management or a related field
Responsibilities include coordinating key initiatives, managing the MD's schedule, and facilitating cross-departmental communication
The position offers a negotiable salary and the opportunity to work in a leading financial service group with a strong market presence

Job Description

Roles and responsibilities of this job

Award Global, founded in 2005, is a group company with five offices in Australia, China, and the Philippines. We integrate real estate development and sales, property management, financial services, and international remittance.

We hold a leading market share in the mortgage broking industry, with total cumulative settlements exceeding $20 billion, a figure expected to grow. Our standardized management approach and high-quality customer service have made us the largest one-stop financial service group in Australia, dedicated to helping you settle down and purchase property in the country.

The Executive Office Manager will work closely with the Managing Director to coordinate key Group initiatives, manage executive priorities, organise senior management meetings, and follow up on important action items. The role serves as a central coordination point between the MD and different departments, ensuring that decisions are communicated clearly, tasks are completed on time, and cross-functional matters are effectively executed.

Key Responsibilities

I. Coordination and Implementation of Key Group Initiatives

Coordinate, drive, and monitor key internal Group initiatives to ensure that all work progresses in an organised manner and in accordance with agreed plans.
Prioritise tasks based on urgency and importance, clearly define responsible parties and deadlines, and drive the efficient completion of each matter.
Systematically organise, track, and report on assignments delegated by senior management to ensure that all matters are followed through to completion.
Establish task-tracking registers and follow-up mechanisms, identify risks in a timely manner, coordinate resources, and facilitate issue resolution.

II. Coordination and Follow-up of Internal Group Meetings

Coordinate and arrange internal Group meetings, including meeting planning, scheduling, participant coordination, and meeting preparation.
Organise special-purpose meetings based on business requirements and facilitate communication, discussion, and resolution of cross-departmental issues.
Prepare meeting minutes, break down resolutions into specific action items, and follow up after meetings to ensure that relevant departments complete agreed tasks on time.
Organise monthly and quarterly management meetings and continuously monitor and follow up on key action items arising from these meetings.

III. Coordination of the MD’s Schedule and Senior Management Affairs

Lead the department in coordinating the MD’s daily schedule, meetings, and business activities to ensure that senior management activities are organised and efficiently managed.
Coordinate meeting appointments involving the MD, prepare relevant materials, and manage on-site arrangements to improve the efficiency of decision-making support.
Coordinate the MD’s business travel and related administrative support to ensure that all arrangements are comprehensive, smooth, and well organised.
Coordinate cross-departmental matters involving the MD to ensure the timely and accurate flow of information.

IV. Cross-Departmental Coordination and Execution

Coordinate communication and collaboration among internal departments and facilitate the efficient implementation of cross-functional initiatives.
Conduct investigations and analysis on specific management issues and complex cross- departmental matters, and propose practical and feasible solutions.
Monitor the implementation of key priorities across functional departments and business divisions, and drive issue resolution and task completion.
Assist in maintaining effective internal management order and ensure consistent communication, coordination, and execution across the organisation.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 5 years

Other Specification

Strong coordination, communication, project-driving, and execution capabilities.
Strong time-management, administrative, problem-solving, and adaptability skills.
Detail-oriented, responsible, and able to demonstrate a strong service mindset and a high level of confidentiality.
Strong written communication, meeting organisation, and cross-departmental collaboration skills.
Proficiency in office software, with strong capabilities in preparing business documents, spreadsheets, reports, and meeting minutes.

Work Experience

At least four years of experience in administration management, operations management, a Managing Director’s office, a general management office, or a related position.
Experience in internal coordination, meeting management, and senior leadership support within a group company or medium-to-large organisation is preferred.
Experience in managing an MD’s schedule, coordinating meetings, and following up on key management initiatives is preferred.

Skills Required

Required skills for this job

Problem Solving

Leadership

Decision Making

Project Coordination

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Nov 11, 2026

About the organization

Award Global

Investment

Level 3, 370 Pitt St, Sydney, New South Wales 2000, Australia

Award Global, founded in 2005, is a group company with five offices in Australia, China, and the Philippines. We integrate real estate development and sales, property management, financial services, and international remittance.

Since our inception, Award Global has provided comprehensive financial services to various clients, including Chinese Australians, international students, and individuals overseas. Our services cover home loan financing, real estate investment advice, fund and wealth management products, business investment solutions, property management, and foreign exchange transfers. With a wealth of local experience in real estate development, we also offer project development and trusteeship services for high-value investors.

Over the past 19 years, Award Global has operated with the corporate ethos of "Integrity-Based, Diligence-Oriented." We have established 24 branches in major cities such as Sydney, Melbourne, Brisbane, Canberra, Adelaide, Perth, and other locations, with our services extending across all regions of Australia and New Zealand.

We hold a leading market share in the mortgage broking industry, with total cumulative settlements exceeding $20 billion—a figure expected to grow. Our standardized management approach and high-quality customer service have made us the largest one-stop financial service group in Australia, dedicated to helping you settle down and purchase property in the country.

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