About the job

Roles and Responsibilities of Executive Secretary:

• Provide comprehensive administrative support to the executive, including managing calendars, scheduling appointments, and coordinating meetings and conferences.
• Handle all incoming and outgoing communications on behalf of the Manager, including emails, phone calls, and other correspondence.
• Draft and proofread correspondence, reports, memos, and presentations as needed.
• Maintain accurate records and files, both physical and digital, to ensure easy access to relevant information.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as a point of contact between the manager and internal teams, clients, suppliers, and other external parties.
• Track and reconcile expense reports, ensuring compliance with company policies.
• Help the staffs prioritize tasks, manage deadlines, and ensure efficiency in their daily schedule.

Requirements:

• Professional degree in related field with work experience as an executive secretary, administrative assistant, or similar role supporting top-level executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in using office software and computer applications.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all administrative tasks.
• Adaptability and ability to work in a fast-paced and dynamic environment.
• Professional demeanor and strong interpersonal skills.
• A proactive and self-motivated approach to work.