Al Raas Recruitment Service

Manpower Recruitment

Documentation Officer

Views: 1952|Published on: Jan 29, 2025

General Mgmt. / Administration / Operations

Mid Level

Full Time

Vacancy: 1

Jhamsikhel, Lalitpur|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

The Documentation Officer will be responsible for managing and organizing all recruitment-related documents. This role involves ensuring that all paperwork is up-to-date, compliant with relevant regulations, and properly stored. The position requires attention to detail, excellent organizational skills, and the ability to work with multiple teams to maintain the documentation process smoothly.

Job Responsibilities:

1. Document Management:

Prepare, review, and maintain recruitment-related documents (CVs, application forms, interview notes, job offers).
Organize and categorize documents for easy retrieval and compliance.
Ensure all candidate documents are complete and comply with legal and company requirements.

2. Data Entry & Record Keeping:

Maintain accurate and up-to-date records of candidates and recruitment activities.
Input candidate details into the company’s database or management system.
Ensure timely and secure filing of documents, adhering to archiving procedures.

3. Compliance & Quality Control:

Verify that all documentation meets legal, regulatory, and internal standards.
Conduct periodic audits of recruitment files to ensure compliance with company policies and relevant laws.
Ensure confidentiality and security of documents and personal data.

4. Collaboration with Teams:

Work with HR and recruitment teams to ensure smooth documentation flow.
Assist in the preparation of recruitment-related reports (job vacancy updates, candidate status, hiring statistics).
Support the team during recruitment drives, interviews, and onboarding.

5. Preparation of Official Communication:

Draft and prepare communication letters, offer letters, and contracts.
Coordinate with candidates and clients for necessary documentation requirements.

6. General Administration:

Handle phone calls, emails, and inquiries related to documentation.
Ensure timely dispatch and receipt of important documents.

Note: Shortlisted candidates will be contacted for an interview.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Education: Bachelor’s degree in any stream (preferably Business Administration, Management, or related field).
Experience: 1-2 years of experience in documentation, record management, or administrative roles.

Skills:

Strong organizational and multitasking skills.
Attention to detail and methodical approach to work.
Proficient in MS Office (Excel, Word, PowerPoint) and document management software.
Knowledge of document control systems and filing processes is a plus.
Excellent written and verbal communication skills.

Personal Attributes:

Highly organized with effective prioritization skills.
Strong problem-solving ability and adaptability.
Team player with proactive and independent work approach.
Good time-management skills with the ability to meet deadlines.

Other Requirements:

Knowledge of labor laws and recruitment regulations is preferred.
Professional demeanor and strong interpersonal skills.
Ability to handle confidential information with discretion.

Skills Required

Required skills for this job

Communication

Work Under Pressure

Time Management

Documentation

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply and apply to this job via your jobseeker profile with easy apply process.

Note: You need to have merojob registered jobseeker profile to apply via your profile.

Apply Before: Feb 28, 2025

About the organization

Al Raas Recruitment Service

Manpower Recruitment

Sukedhara, Metropolitan City -04, Kathmandu, Nepal

Al Raas Recruitment Service is a licensed recruitment agency in Nepal, specializing in providing skilled and hardworking Nepalese manpower to international employers. Committed to quality and reliability, the company ensures comprehensive recruitment services, including candidate screening, medical checks, and orientation. With a mission to balance global labor demands and foster employment growth, Al Raas is dedicated to supporting business development worldwide.

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