Sajhedari - Support to Federalism (STF)

NGO / INGO / Development Projects

Administrative Assistant

Views: 7203|Published on: Sep 05, 2019

NGO / INGO / Social work

Entry Level

Contract

Vacancy: 1

Kathmandu|

Experience: More than or equal to 2 years|

Not Disclosed

NUMBER OF VACANCY: 1

SUPERVISOR: Finance & Administration Director

LOCATION: Kathmandu

POSITION RESPONSIBILITIES:

Manage the reception desk, welcome visitors and answer their inquiries or guide them to the appropriate STF staff members

Coordinate hospitality functions as needed

Answer and direct phone calls to STF staff members

Perform typing, filing, and handling of correspondence in relation to procurement, inventory, personnel and logistics support

Receive and register all incoming mails and forward/circulate mails to users

Ensure that all mail is delivered in a proper and timely manner

Prepare and update invitation list and guest list for workshops and meetings, send out invitations and receive confirmation

Provide logistical support for workshop and meetings

Maintaining the Inventory system according to USAID procedures

Ensuring filing is up-to-date and maintaining complete and accurate records

Assisting in procurement and finance as required

Maintaining central filing for all technical resources (tools, reports, and other items)

Assisting the Finance & Administration Director in recruitment, development of terms of reference (ToRs) for short- and long-term assistance, providing country- and project-specific orientation and on-boarding for new project staff, and facilitating the performance management process

Maintaining the STF staff Leave Record

Assist in making arrangements/reservations for STF visitors and maintain a visitor schedule

QUALIFICATIONS:

Bachelor’s Degree in Business, Accounting or a related field

Minimum of two years of experience in office administration, logistics management, and event/meeting coordination

Respectful and tolerant behaviour

Able to work well in a diverse team

Strong organizational and coordination skills, and timely follow-up

Careful, detail-oriented approach to work and ability to handle a demanding workload

Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc.)

Fluency in English and Nepali Language

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Apply Before: Sep 19, 2019

About the organization

Sajhedari - Support to Federalism (STF)

NGO / INGO / Development Projects

Kathmandu

USAID’s Sajedhari - Support to Federalism (STF), is to provide technical assistance to the Government of Nepal (GoN) in transition to federalism with more effective, accountable, responsive and inclusive local governance. One of the key objectives of the STF is to promote inclusive citizen participation in local decision making and public oversight.