Position: Project Finance, Procurement and Admin Officer
Number: One
Work station: Kathmandu district
Duration: 4 year (annual Contract basis)
Probation Period: 3 Month

JOB OVERVIEW and CORE PURPOSE 

The Finance and Admin Officer will oversees overall financial operations of the organization ensuring compliance with NDWA financial guidelines and regulations Develop, implement, and  monitor project budgets. To attain this goal, the project will adopt a dual-pronged approach. On  one hand, it will focus on empowering both organization of person with disabilities (OPDs) and  women with disabilities to raise their voices against GBV. On the other hand, it will endeavor to  enhance the protection and justice systems, as well as the behavior of those responsible for  upholding these systems and the pertinent stakeholders.  

The finance and admin officer will closely work with Project Coordinators, Management team of  NDWA s/he provides support to strengthen the organizational capacity & expertise to the  NDWA executive management.  

Major Responsibilities and Tasks: 

• Manage and oversee financial operations related to the organization and its projects  ensuring compliance with NDWA financial guidelines and regulations Develop, implement,  and monitor project budgets, in collaboration with Project Coordinator and executive board  as per need. 
• Maintain accurate financial records, including expenses, receipts, and invoices, and ensure  timely processing of financial transactions. 
• Design and prepare overall budget plan of the organization and projects.
• Prepare financial reports, including monthly, quarterly, and annual financial statements,  and submit them to partners organization in accordance with the reporting requirements. 
• Coordinate with Funding Partners and other team members to track project expenditures  and ensure budget utilization aligns with project goals and objectives. 
• Conduct periodic financial audits and reviews to ensure adherence to financial procedures  and identify areas for improvement. 
• Liaise with external auditors and regulatory bodies as necessary to facilitate audits and  compliance checks. 
• Provide financial guidance and support to NDWA's Chapter, NDWA's project staff, including  training on financial procedures and best practices. 
• Proper use of office accounting software, Tally and SMART 
• Work as a team leader of finance unit of office 
• Coordinate, Participate in Financial meeting/reporting with different donor agencies.
• Manage bank and cash transactions. 
• Supervise and guide to admin finance assistant on administrative work 14. Timely fund release to district and ensure all the account transaction are legit and timely  settlement. 

Qualifications, Experiences and Key Competencies: 

• Bachelor’s degree in accounting, finance, business administration, or a related field. A  Master’s degree will be given preference. 
• Minimum of 3 years of relevant work experience in financial management, preferably in INGOs/NGO. 
• Strong analytical skills and attention to detail, with the ability to interpret financial data  accurately. 
• Excellent communication and interpersonal skills, with the ability to collaborate  effectively with diverse stakeholders. 
• Good organizational, interpersonal, administrative and management skills.
• Sound knowledge in Excel and computer in handling accounting software. ∙ Good typing skill both in Nepali and English 
• Able to communicate in English and Nepali Language 
• Self-motivated, goal-oriented, enthusiastic and entrepreneurial attitude. ∙ Flexible and committed to teamwork 

Additional responsibility: 

• Personally adhere to the policies, norms and constitution of NDWA and preserve, as  appropriate, the official confidentiality of NDWA.
• To work closely with the relevant staff of NDWA to ensure effective co-operation and  collaboration.  

Safeguarding 

• Accountable for ensuring that all children and adults who come into contact with the  project are safeguarded to the greatest extent possible.  
• Responsible for ensuring compliance to all aspects of the organizational Safeguarding  and Prevention of Sexual Exploitation, abuse and harassment policies and associated  standards and procedures. 
• Promote safeguarding among project teams and ensure safeguarding is embedded in all  stages of project cycle management.