Volunteers Coordinator (Intern)
Volunteers Initiative Nepal (VIN)

Volunteers Initiative Nepal (VIN) is a non-governmental and non-profit community development volunteer organization (NGO). VIN aims to promote equality, economic well-being and basic human rights through enhanced educational programs and community training.

VIN adopts an integrated, participatory community development approach for the well-being of the community. It works with both local and international volunteers, implementing different kinds of programs and activities under its six major programs: 1. Women’s Empowerment: 2. Public Health & Medical Care 3. Environment Conservation & Cultural Biodiversity; 4. Children’s Development 5. Youth Empowerment and 6. Disaster Risk & Reduction

Volunteers Coordinator (Intern)

Views: 4140 | This job was expired 1 year ago

Basic Job Information

Job Category : NGO / INGO / Social work
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kathmandu
Offered Salary : Negotiable
Apply Before(Deadline) : Feb. 17, 2018 23:55 (1 year ago)

Job Specification

Education Level : Bachelor
Experience Required : Not Required
Other Specification

Key Competencies

  • To perform the job successfully, the candidate should demonstrate all / some of the following competencies:

Role Specific Competencies:

  • Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
  • Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
  • Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
  • Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.

Foundational Competencies:

  • Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
  • Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Complies with established control systems and rules.
  • Public Service: Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
  • Continuous Learning: Assesses and recognizes own strengths and weaknesses; pursues self- development.

Experience & Qualifications


  • Bachelor’s Degree or higher studies in any discipline

Previous Experience:

  • Experience as volunteer  is desirable


  • Advanced level MS Office Package (Excel, Word, Powerpoint)


  • English: Advanced Level (written, reading and spoken)
  • Nepali: Advanced Level (written, reading, spoken)

Job Description

The Volunteer Coordinator Intern role at VIN is responsible for all the coordination and logistic elements to ensure an effective settling in of volunteers in the country, host families and project placements.

Responsibilities & Duties

Logistics & Coordination:

Before Placement:

  • Collect volunteers personal details (emergency contacts, contact numbers, email)
  • Prepare Volunteers Cards
  • Identify, profile and confirm host family/organisation/ Monastery with Volunteer Manager for placement
  • Prepare and make sure hosts families are informed and ready to host volunteers
  • Prepare, update data and documents in server

During Placement

  • Welcome new joiners at the airport / office
  • Arrange pick ups ( hotel - office, office - host family, host family - hotel)
  • Arrange sightseeing, community visits and hospital appointments (if needed)
  • Leading excursions for volunteers (if needed)
  • Inform volunteers about review and follow up meetings. Conduct the meetings and keep records / notes. 
  • Record volunteers arrival / departure dates to host families and also travel / trekking. Work with the accountant to make sure this information is up to date.
  • Record expenses of Volunteer Program

End of Placement:

  • Receive all the documents / reports from the volunteers
  • Make sure an Exit / Feedback survey is sent to volunteers
  • Arrange Exit / Feedback Interview

Volunteer Engagement:

  • End to End point of contact for Volunteers
  • Get involved with volunteers in projects as needed.

Branding & Communications:

  • Update VIN’s website and social media contents
  • Encourage volunteers to share their experiences (article, pictures, videos, etc.) during / after their placement.


If you are interested in the role, please send your most updated CV and Covering Letter to career@volunteersinitiativenepal.org no later than 17th February 2018.

If you want to know more about our company please have a look on our website https://www.volunteersinitiativenepal.org/career-with- vin/

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Ganapati Bhawan
Min Bhawan Main Road
New Baneshwor
Kathmandu, Nepal

+977 1 4106700

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