The Senior Executive Office Manager directly reports to and is responsible for the management of the office of the Ambassador/Head of Mission in managing:

• Contacts with different department of Swiss Federal Department of Foreign Affairs (FDFA) and public offices of Government of Nepal  
• Relationships across a broad range of stakeholders, including diplomatic missions, international development agencies, multilateral organizations, civil society organizations, and private sector representatives
• Preparation of official correspondence such as note verbale, condolence letters, thank you notes, messages to the Swiss community (in Nepal in close coordination with the Consular Affairs) for the Ambassador
• Preparation of briefing materials for the Ambassador’s public protocol and diplomatic events in close coordination with the Political Adviser

Required Technical Competence 

• Master’s degree in international relations, business, political science, communication studies or other relevant fields
• At least 3 years professional experience in the relevant field with proven capacity for taking charge of clearly demarcated duties with high degree of responsibility
• Experience in coordinating official events or event planning with a background in diplomatic missions
• Good understanding and knowledge of protocol standards and etiquette consistent with other international protocol standards
• Excellent spoken and written English and Nepali
• Excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal
• Excellent knowledge and aptitude of computer and different software applications
• Excellent organizational skills 

Required Management, Personal and Social Competence

• Embodies organizational values/principles and adopts them in his/her own conduct
• Able and ready to initiate change within one’s own areas of responsibility
• Takes responsibility for assigned tasks, independently shapes own sphere of activity, and takes responsibility even under uncertain circumstances
• Reliable even under exceptional situations
• Ability to deal very conscientiously with sensitive information
• Able and ready to set objectives, orient actions towards achieving results, make decisions with prudence and foresight
• Able to remain professional under stress
• Strong self-reflection: actively analyse self-image, reflects on one’s own strengths and weaknesses
• Able to demonstrate flexibility in thinking and innovative solutions; Strong analytical and conceptual ability
• Able to establish oral and written communication clearly, credibly, and effectively
• Able to deal with criticism and conflict
• Able to work in a team
• Service orientation: able to empathise with different stakeholders, needs, expectations
• Sensitive to diversity and multicultural sensitivity

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