Nepal HR Solutions

Secretary And Documentation Officer

Nepal HR Solutions

Secretary And Documentation Officer

Nepal HR Solution is one of the leading manpower agency in Nepal 

Secretary And Documentation Officer

Views: 2796 | Apply Before: 14 hours from now

Basic Job Information

Job Category : General Mgmt. / Administration / Operations > Administration, Office management & co-ordination
Job Level : Mid Level
No. of Vacancy/s : [ 8 ]
Employment Type : Full Time
Job Location : Pancha Kumari Temple, Tara hall chowk, Sinamangal - 09
Offered Salary : Not Disclosed
Apply Before(Deadline) : Feb. 08, 2025 23:55 (14 hours from now)

Job Specification

Education Level : Under Graduate (Bachelor)
Experience Required : More than or equal to 1 year
Professional Skill Required : Quality Management Organisation Skills Communicational Skills Quality Assurance (QA) Analytical Record Management
Other Specification

Education:

  • Bachelor’s degree in Business Management or a related field (preferred).

Technical Skills:

  • Data Management: Proficient in MS Excel and Google Sheets for data analysis and reporting.
  • Collaboration Tools: Skilled in Zoom, Google Meet, Microsoft Teams, and Skype for remote communication.
  • Document Optimization: Experienced with ChatGPT and similar AI tools for document creation and optimization.
  • Design Tools: Proficient in Photoshop or Canva (highly preferred).

Job Description

Responsibilities

1. Office Secretary:

  • Manage timely and professional communication, including emails, letters, and phone calls.
  • Maintain and organize office files and records.
  • Schedule and coordinate meetings and appointments.
  • Assist in office management tasks, such as ordering supplies.

2. Documentation:

  • Maintain and organize applicant documents and records.
  • Organize and safeguard passports, including those received from embassies or stamped with visas.
  • Update and manage visa-related records, including issuance, cancellation, and receipt.
  • Ensure compliance with regulations from MOFA (KSA) and DOFE (Labour Department).
  • Organize and process deployment-related documentation.

3. Receptionist:

  • Provide a professional and welcoming office environment.
  • Adapt to changing priorities and take on additional responsibilities as required.
  • Support colleagues to effectively achieve team goals.

Note: Candidates must demonstrate strong proficiency in the following areas:

  • Data Management and Reporting: Basic skills in MS Excel and Google spreadsheets.
  • Document Preparation and Optimization: Familiarity with ChatGPT or similar tools is highly desirable.
  • Virtual Communication Tools: Proficiency in Zoom, Google Meet, Microsoft Teams, and Skype.

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