Job Summary:

As a Receptionist, you will be the ambassador of our company’s first impressions on the guests and visitors. It is your foremost responsibility to compassionately greet all incoming guests, visitors and members, help them with directions or any appropriate information that they need while maintaining a high level of company confidentiality. You will be professionally answering phone calls in a polite tone and re-directing calls to respective departments. Also as the receptionist, you will perform various front desk duties including filing, handling and re- directing mail, etc., assuming administrative authority for your responsibilities.

• Answer incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel and departments.
• Greet visitors/guests/members professionally, determining the nature and purpose of visit
• Direct and escort visitors/guests/members to appropriate destination or waiting rooms
• Monitors visitors’ access and issues visitor passes
• Collect, sort, distribute and, prepare correspondence, mail, messages and courier deliveries
• Schedule appointments maintaining & updating calendars, reminding respective personnel of the appointments
• Create, and prints fax sheets, memos, mail, reports and other documents
• Receive payments, record receipts for services and handle and reconcile all petty cash daily
• Take and resolve complaints from customers and public being positive to negative criticism
• Support the Mission, Vision and core values of the company
• May be required to perform basic clerical duties, such as faxing office notes and photocopying
• Assist with Admin and HR tasks as needed.