TEAM/PROGRAM: Program Operations
CONTRACT LENGTH: March 2017
CHILD SAFEGUARDING: Level 3 - The responsibilities of the post may require the post holder to have regular contact with or access to children or young people
The Project Manager’s main responsibility is to ensure smooth, timely and quality implementation of the project. The ITV Text Santa project starts on April 1, 2016 and ends on March 31, 2017with a total budget of 1,000,000.00 GBP. The project is being implemented in the district of Sindhupalchowk in FSL, Shelter, WASH, Health and Nutrition sectors.
KEY AREAS OF ACCOUNTABILITY:
Planning & Budgeting:
- Leads the planning processes and ensures partners have annual detailed implementation plan including realistic phased budget outlining major activities and timeline for the funds allocated in required planning templates provided by the organization.
- Ensures appropriate fund allocation and expenditure on a monthly basis and take corrective measures by revisiting plans and communicating timely with Thematic Coordinators and project team.
- Reviews the project’s BVAs and transaction reports and report on any glitches identified in comparison to the Country Offices sent Program BVA.
- Coordinates with Field and District teams including thematic focal person to design a robust field visit plan, self-assessments and monitoring systems including follow up on recommendations with relevant department and impact areas.
- Leads the revision of budgets during budget forecast and on exchange rate fluctuations as per organizational procedures.
- Coordinates with Thematic Specialists for technical assistance as required.
- Supervises and provides guidance to the focal persons in different themes in the planning, implementation and monitoring of programs and project plan as per the given guidelines.
- Ensures that the programs have minimum standards in place and is exclusively followed at all levels.
- Ensures the MEAL plans of the project and themes is well familiar and understood by staff and partner staff of related themes, is exclusively used and reported.
- Ensures that all action plans developed after project reviews, evaluations and assessments are followed up and completed by respective themes on time.
- Identifies strengths and improvement areas of staff members and partners for quality delivery of the projects and comes up with plans to improve such gaps
- Ensures that OPMIS is well optimized for all themes at all levels - by partners, project team in the District and Field Offices and regular update is done
- Is responsible to coordinate with MEAL for analyzing data from OPMIS, identifying concerns or learnings and scaling up to Thematic Managers/MEAL or to partners as relevant that data from including development of Quality Benchmarks.
- Ensures incorporation of the cross cutting issues of Disaster Risk Reduction (DRR), Gender and Social Inclusion (GSI)
Programme Operations & Management:
- Ensures programmatic and financial accountability including tracking of program progress and budget expense in the use of funds and achievement of all related projects in alignment with EQ Strategic Plan
- Innovation and Scale
- Identifies best practices, problems and issues around program implementation and works toward finding solutions for improvements, documenting, disseminating and in consultation with relevant departments and themes.
Documentation & Reporting:
- Is responsible for timely and quality reports preparation, reviewed by the FM, the Technical Advisors and Program Specialists to be submitted to Awards per the reporting schedule.
- Coordinates with Technical Advisors and Program Specialists and project focal points including MEAL, to ensure effective monitoring, evaluation and documentation of program activities and best practices.
- In close consultation with Technical Advisors and Program Specialists, take initiatives in generating information that are required to add values in on-going programmes or for the programmes visualized for future
- Ensure proper documentation of the project including and not limited to learning, lessons learned, best practices, case studies, in coordination with Media and Communication.
- Partner’s management
- Supports and is responsible for the partnership in terms of compliance, zero tolerance, audits and management response, identification of capacity gaps and recommends for improvements.
- Ensures strong linkages and coordination among Regional Network Partnerships including those with line government agencies and offices
Representation and Networking:
- Collaboration and coordination with government counterparts, external development partners and donors at regional level
- Is part of relevant regional networks and coalitions and ensures regional/district level networks is well represented as necessary
- Supports program areas to build strong networks with other NGOs, CSOs, UN agencies and Government line agencies working on children’s issues to promote coordination and resource sharing at the district level.
SKILLS AND BEHAVIOURS
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages team members to do the same
- Widely shares their personal vision for Save the Children, engages and motivates team members
- Future orientated, thinks strategically.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
- Master Degrees or equivalent degree education in relevant sector related to the humanitarian and development sectors
- 7 years* work experience of emergency and/or development work, and an understanding of relevant issues, especially in program/grants management (5 years for GSI group*).
- A proven record of effective management of complex projects in complex working environments
- Demonstrated significant experience in managing projects funded by multiple donors including networks.
- Prior experience in working with NGOs/civil societies and government counterparts
- Proven sound strategic thinking and planning skills, including ability to think creatively and be innovative, set priorities, manage work plans and evaluate progress.
- Basic accounting and bookkeeping skills.
- Good report and written skills and spoken English is essential.
- Diplomacy, tact and negotiation skills.
- Good interpersonal skills including verbal and written communication skills.
- Strong multi-tasking and organizational skills