Team/Programme: Finance Department
Contract Length: April 2017
CHILD SAFEGUARDING: Level 1- The position holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work
Partnership and Financial Accountability:
- Provide a high standard of partnership, financial accounting in emergency programmes, ensuring compliance to local statutory law and SC accounting policies.
- Provide technical support to local partner to meet donor compliances while implementation.
- Support partner to establish commonly accepted operational system as defined by SCI partnership guideline.
- Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
- Manage the cash flow to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required and provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.
- Support budget holders to produce quality budgeting information while ensuring all relevant stakeholders are involved in the budgeting process.
- Make sure implementing partner fully applied SCI partnership guideline at work.
- Prepare management reports, for budget holders to monitor budgets, on a regular and timely basis.
- Assist the Emergency Finance & Grants Manager and/or Country Finance Manager to prepare donor financial reports and proposal budgets.
- Ensure all donor requirements (financial & reporting) are complied with and that proposals and reports are submitted on time.
- Provide support to Emergency Finance & Grants Manager and/or Country Finance Manager with advice/training to budget holders on budget management and phasing.
- Ensure that all key contributing staff have a clear understanding of donor requirements and expectations at the proposal, amendment, reporting stage and audit stage of grants.
- Support the Emergency Finance & Grants Manager and/or Country Finance Manager to identify, assess, input, recommend on the existing and desired reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries.
- Provide technical support to assess donor eligibility/allowability of planned expenditures and identify related compliance requirements.
- Provide technical assistance with regards to strategic donor costs allocation with a view to minimise compliance requirements where possible (i.e. recharge of USAID sponsored part time staff).
- Ensure that all proposals, contracts and amendments with donors follow the internal PAD and CAD procedures and assist where possible to reflect PAD emergency programme coding structure.
- Ensure that all adequate attachments appear on FMS and are retained as part of the grants audit trail and conform to ESOPs (namely the “what” and naming convention).
- Update and manage data on Save the Children International's grants data base as required.
Control & Supervision:
- Take appropriate steps to minimise the risk of fraud or theft.
- Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).
- Carry out inductions and staff trainings for finance procedures, donor requirements etc.
- Provide interim support to a country or regional programme which lacks finance resources.
- Work with internal and external auditors as necessary.
- Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.
- Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.
Qualifications & Experience
- Masters’ degree in Management, Business Administration/Studies or related discipline(s)
- 3 years* of significant working experience in financial management (2 years* for application from GSI group)
- Good planning, organizing, coordination and monitoring skills
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure
- Proficiency in MS Office and in the Nepali & English languages