Purpose: The position holder will be responsible to support for smooth functioning of the operations functions at field office. S/he will be responsible for managing assets and inventories, cash fund and general administrative support at the field office including front desk management. 

Term and Location: Fixed term employment for 3 years based in Nepalgunj Field Office

Required Qualifications & Experiences:

• Bachelor’s Degree in Business Studies/ Administration or any relevant subject
• At least 2 years of relevant working  experience in a similar role or demonstrable evidence of the ability to take the role 
• Basic knowledge of tax laws & bylaws, procurement process and inventory management
• Analysis & reasoning and organising skills
• Managing, motivating and skill in coaching people.
• Effective communicating skills
• Negotiation and networking skill 

Key Responsibilities:

• Ensure goods, materials and services are received on time as per the order specifications and requirement
• Verify and test the goods, materials and services before delivering it to the requester
• Perform paper based GSRN and SAP based GRN upon goods & service received against the Purchase Order (PO) in SAP
• Ensure the Assets (both fixed and non-fixed) and inventory database are always updated with complete information, analysis and accuracy at all times
• Support in arranging the transfer or disposal of fixed assets/ equipment to the partners/other agency following Operation Manual 
• Keep track of insurance coverage of all assets and ensure its timely coverage/renewal
• Keep track of the stock of non-consumable items stored in ware house
• Conduct regular servicing/repairs of office equipment and assets as per service contracts; check quality of services of the maintenance work
• Responsible for front desk management, phone calls including visitors
• Manage vehicle and transport for the field office/ visitors on official business/event
• Manage cash fund transactions and accurately maintain record of expenditures and cash balance on a daily basis
• Ensure payment requests are approved by concerned authority and has supporting documents before releasing payment out of cash fund
• Ensure cash fund is kept safely and used for official transactions only