Reports To: Office Manager / HR Department

Job Overview

As the first point of contact for clients, visitors, and employees, the Front Desk Assistant ensures a professional and welcoming environment at Techminds Network Ltd. This role involves managing front desk operations, facilitating communication, and supporting administrative functions to maintain smooth office.

Key Responsibilities

• Reception & Visitor Management
• Greet and assist visitors, clients, and staff with a professional and polite manner.
• Manage check-ins and direct visitors to the appropriate departments or personnel.
• Ensure the reception area is tidy and presentable, with all necessary materials
• Communication & Scheduling
• Answer and direct phone calls to the appropriate department or person.
• Schedule and confirm appointments, meetings, and events.
• Handle incoming and outgoing mail and packages.
• Administrative Support
• Perform clerical duties such as filing, photocopying, and data entry.
• Maintain office supplies inventory and place orders when necessary.
• Assist with administrative tasks as needed, including preparing documents and reports
• Security & Compliance
• Monitor and maintain the cleanliness and organization of the reception area and common spaces.
• Ensure security protocols are followed by managing visitor logs and issuing access badges.

Additional Responsibilities

• Assist with coordinating meetings and preparing meeting rooms.
• Support HR and Operations departments with scheduling interviews or onboarding new hires as necessary.
• Monitor and order office supplies in collaboration with the facilities or procurement team.
• Provide administrative support to other departments as needed.