Reports to: Director
Location: Nepal

General Description

The Financial Officer, under the supervision of the Population Media Nepal (PMN) Director, is responsible for the overall accounting and financial management of PMN’s program in Nepal. The level of effort for this position is part-time at 50%. 

Financial Accounting

The Financial Officer will maintain a general ledger of project cash, receipts, and disbursements utilizing QuickBooks or similar accounting software:

• Establish and maintain internal control procedures to ensure that all disbursements are properly approved, documented, and for the sole benefit of the project.
• Establish and maintain safeguards for all cash and non-cash assets and property.
• Post all transaction with proper accounting codes per the approved chart of accounts.
• Complete month-end bank account reconciliations and cash on hand physical count sheet.

Payroll and Human Resources

The Financial Officer will process payroll in compliance with staff employment contracts and local labor laws:

• Establish and maintain attendance records.
• Prepare and distribute monthly payroll.
• Remit payroll taxes related reports and according to local labor laws.
• Keep abreast of local labor laws such as severance, benefits, taxes, social security, and all contracts.

Contracting and Procurement

The Financial Officer provides assistance to the Director with executing contracts and purchasing or procuring goods and services needed to implement the project. Duties include:

• Assist the Director to develop financial management and procurement policies and procedures, based on PMN policies. 
• Obtain estimates for any goods or services to be procured by the PMN program and assist the Director to select contractors based on defined parameters, according to procurement policies of PMN.
• Assist the Director to ensure the management of all contracts, as necessary (e.g., research contracts, broadcasting contracts, office rental, etc.).

Financial Reporting and Budget Monitoring

The Financial Officer contributes to the fiscal responsibility of the project and by providing financial reports and monitoring project expenses. Duties include:

• Assist the Director to prepare and submit monthly, quarterly, and annual financial reports to Population Media Center and to donor agencies, as required.
• Monitor expenses against project budgets, and provide timely updates to the Project Director.

Project Team

As a member of the project team, the Financial Officer works with the Administrative staff in order to maintain an efficient and professional office. The Financial Officer may perform other duty as requested by the Director.

Qualifications

• Degree in accounting, finance or business, with a minimum of three years of experience
• Up-to-date knowledge of current financial and accounting computer applications (experience with QuickBooks preferred)
• Prior experience with non-governmental organizations strongly preferred
• Written and verbal communication skills in English
• Ability to produce high-quality work under pressure
• Ability to work effectively in a team –oriented and multi-cultural environment
• Effective time management skills
• Flexibility to work long hours 
• Demonstrable commitment to reproductive health and related social and health goals