Scope of Work:

KTK-BELT is seeking a finance officer, to be hired as soon as possible, on an initial 3-month trial, with the possibility of extension, based on good performance. The Finance Officer will work directly under the supervision and instruction of the KTK-BELT co-directors and be based in Kathmandu. S/he works directly with local Learning Grounds directors and account officers to ensure smooth and risk-free financial operation. S/he helps develop annual budgets, maintains accounts for different grants to ensure donor compliance and best practices. S/he prepares monthly, quarterly and annual financial statements according to Donor and GoN requirements. S/he liaises with external auditors to ensure efficient and accurate compliance, and keeps record of any financial irregularity and/or settlements.

Responsibilities Related to Budgeting:

• Ensure implementation of best practices in budgeting, accounting, auditing, and procurement, compliant with the laws of Nepal and meeting international requirements such as GAAP
• Ensure that the financial management practices endorsed by KTK-BELT adhere to local by-laws and financial policy
• Ensure availability of financial information for examination, assessment, and review by donor partners and the GoN
• Ensure that earmarked funds are used for explicitly stated purposes
• Establish consistency in financial planning and budgeting for all programs and components

Responsibilities Related to Accounting:

• Develop a long-term accounting system for KTK-BELT that is sustainable, transparent, efficient, user-friendly, useful for audits and reporting, and compliant with all national and international laws
• Submit the fund request form to request the budget transfers from headquarters in advance
• Ensure financial records are up-to-date with the latest transactions in accounting software (Tally)
• Ensure management of online files and appropriate filling of electronic and hard copies of the financial documents & reports
• Manage banking transactions related to the project, including preparing bank transfer requests, submitting them to the bank and monitoring transfers
• Preparing bank reconciliation statements in a monthly or bi-monthly basis based in volume of transactions
• Reconcile all balance sheet accounts and maintain records on file
• Prepare quarterly project financial reports
• Compliance with TDS payment, E-TDS filling and tax return filling in accordance with Income Tax Act 2058 of GoN
• Monitor and ensure expenditure of project funding made in accordance with the allocated budget and approved by designated supervisor
• Verify all bills and invoices including supporting documents against the approved activities and submit for approval before vetting of payments
• Maintain an inventory file to support purchases of all equipment/assets in a quarterly basis with physical verification

Responsibilities Related to Auditing:

• Organize a statutory audit annually in accordance with rules of GoN within 3 months of fiscal year end
• Institutionalize and implement internal auditing practice for KTK-BELT and local partner organizations

Key Qualifications/Special Skills and Experience:

• Highest degree of gender and caste sensitivity is a must
• Complete fluency in written and spoken English and Nepali
• Minimum Bachelor’s Degree in Management with 3 years experience in similar position. Having professional accounting certificates (CA/ACCA) would be an advantage.
• Familiar with Tally accounting software
• Experience in organizing internal and external audits
• Prior experience of working in NGO environment with experience of coordinating with international donors on accounting/financial management is required
• Demonstrated computerized financial management, accounting, and procurement skills
• Knowledge of specific Nepali rules and regulations regarding finance and accounting, and ability to brief non-finance staff these rules and regulations in an effective manner
• Highest degree of personal integrity
• Ability to walk across difficult terrain to reach project sites
• Highly professional with strong interpersonal skills

Timing: The initial contract shall be for three months on a probationary/trial basis

Remuneration: Based on experience and project resources 

Duty Station: Kathmandu with some travel to project sites (Eastern Nepal).

Documents to be submitted by the Applicant:

• Resume/CV
• Cover Letter stating qualifications, work experience and salary expectation
• Professional Copy of academic certificates and/or other relevant documents
• Name, email, and phone number for 3 professional references