Unit: Finance & Grants Unit

Reports To: Finance Officer 

Supervises: N/A

Summary of Responsibilities: 

Reporting to the Finance Officer, the Finance & Grants Assistant is responsible for managing finance and grants related operations in the Nepal office. S/he assists the supervisor in planning and developing financial systems, policies, and procedures that are consistent with The Asia Foundation and donor guidelines and policies. S/he also provides technical assistance to grantees.

Relationships:

Internal

• Contact with all staff within the Foundation’s Kathmandu office

External

• Contact with grantees, contractors, TAF/SF, and donors

Job Duties and Responsibilities: 

• Manage QuickBooks Accounting System, Cash Sheets and ensure timely uploading in the Local Processing Software
• Preparation of payment vouchers and checks for payments
• Analyze and manage cash flow. Ensure timely transfer of funds from TAF/SF
• Communicate with TAF/SF on funds request, banking, and payment issues
• Assist in Bank related work. Prepare Bank reconciliation statement and ensure timely reconciliation of balance sheet accounts. Take necessary steps to liquidate outstanding items in a timely manner
• Ensure proper filing of all documents
• Prepare tax reports and arrange transfer of funds to Nepal tax office. Monitor tax policy and guidelines and keep senior management up-to-date on tax issues. Ensure TAF adherence to tax laws
• Assist in reviewing project reports and donor financial reports
• Provide support to TAF grantees on TAF financial management reporting systems as outlined in the NGO Financial Manual
• Assist in reviewing letters of grants and contract, including requisite amendments, ensuring accuracy of financial figures and tax implications
• Verify Grantee Financial Reporting and Certification and ensure timely submission to TAF/SF. Resolve outstanding issues on financial reporting
• Review staff travel expenditure reports
• Assist in arranging audits or financial reviews, internal and external, of sub-grants requiring such actions. Follow-up on audit recommendations with grantees and concerned TAF program staff
• Support Finance and Grants team’s internal training and refresher for program team on TAF policies and procedures.
• Manage conflict and stress, remaining composed and working productive team member to support cross-unit cohesion
• Any other task assigned by senior management

Applying Procedure:

Applicants are requested to read through the job description uploaded at http://116.66.198.226:8080 and email their CV along with a cover letter describing suitability for the position by August 27, 2019 to [email protected] referencing “Finance and Grants Assistant” in the subject line. Only short-listed candidates will be contacted. Telephone calls will not be entertained.

The Asia Foundation is an equal opportunity employer and committed to building a diverse and inclusive office environment. Women and people from economically and socially excluded groups are encouraged to apply

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