Duration: The initial contract will be for 1 year, with the option to extend based on satisfactory performance. This will be subject to a 3 months probation period

Working Hours: Full Time 

Contract Date: Immediately 

Salary: Starting salary between 25-30,000 NPR/month, dependent on experience

Other benefits: As per organization policy and Labour Act of Nepal

Overall responsibilities:

S/he is responsible for the Finance and Admin Department to ensure smooth financial, accounting and administration operations of the organization, specifically Accounting/Financial Management, HR and Administration. FAO will report directly to the Program Director of UON Nepal.

1. Key Responsibilities: 

Administration:

• Liaising with relevant government offices to ensure all NGO registration is kept up-to-date.

Administrative Finance: 

• FAO will be responsible for making payments in cash and bank to all vendors, suppliers, consultants; 
• To keep track of all financial records, both in relation to petty cash and other regular expenses and make accounting entries in the computerized accounting package (FAMAS); 
• Handling petty cash and making weekly reconciliation
• To handle TAX clearance and other financial compliances with Government and other concerned departments (e.g. AMP)
• Reconciliation of staff advances and making necessary entries
• To administer employee files and other files and records in order to ensure accurate payment of benefits and allowances - review of personnel records: [Staff contracts, leave reports, training, time sheet, travelling documents] 
• To provide appropriate support on procurements, maintain the assets and inventory list and supervise the inventory of store items & ensuring regular verification, in coordination with the Operations Team
• To resolve accounting discrepancies and irregularities, ensuring that all bills submitted by staff are legitimate and correct.

Reporting and Documentation:

• To prepare financial statements for all projects
• To ensure budget planning, forecasting and reporting and to assist the NGO on the same
• Monitor and ensure project and administrative spending are in line with agreed budgets, identify potential project under or over expenditures
• To prepare regular financial reports, customised periodic reports and submit in timely manner
• To prepare donor financial reports as per the requirements of the donor
• Provide regular updates to the Program Director on all finance-related matters
• Attend NGO Board Meetings, directly communicate with the Board

Financial Management and Audit:

• To deal with banks and carry out monthly bank reconciliation of existing bank accounts
• To manage the financial audit preparation, coordination and finalisation process
• To work on cost saving where ever possible and work together with the team for all other potential cost saving measures
• To analyse financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems 

Development of Policies and Systems:

• To work with the management to build Financial and Administrative Policy, ensure effective implement of the Financial & Administrative policies and procedures of the organization 
• To suggest/facilitate about the development of other guidelines

2. Required Qualification for the vacant position: 

• Nepali Citizen; 
• Minimum Bachelor’s Degree in Business Administration, Accounting or Management; 
• Experience working with an I/NGO or other donor agency; 
• Fluent in English & Nepali languages written and spoken; 
• Having 3 years relevant experience in the field of Accounts and Office Administration; 
• Be familiar with institutional donor financial requirements; 
• Familiar with windows based accounting packages; 
• Good in Office Package (Word, Excel, PowerPoint, Internet and Email); 
• Familiar with busy working environment, handling with pressure of works and meet the deadlines
• Good in communication with people from diverse communities and places. 

3. Desirable experience/qualifications:

• Experience working with FAMAS
• Demonstrable experience of being able to work well independently, as well as part of a team