Finance:

• Maintain existing financial systems including petty cash, expenses, and income & expenditure records; process all payments through Cash flow and monthly bank reconciliation
  
• Calculate, prepare and issues documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements
  
• Code, total, batch, enter, verify and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank 
  
• Compile budget data and documents based on estimated revenues and expenses and previous budgets and support on budget management with project 
  
• Stay current with all regulations, practices, tax laws, reporting requirements and financial practices related to NGOs in 
  
• Provide Management Committee with full monthly financial 
  
• Perform day to day finance management and other duties as required
  

Administration:

• Manage office supplies stock and place orders
  
• Maintain and update company databases
  
• Organize a filing system for all office related documents
  
• Update office policies as needed
  
• Maintain a company calendar and schedule appointments
  
• Arrange travel and accommodations
  
• Schedule in-house and external events
  
• Be proactive in finding more efficient ways of working through use of new tools or procedure
  
• Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
  
• General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointment