Position Objective

The objective of obtaining the services of the Finance and Admin officer is to assist KTK-BELT and the various partner Learning Grounds in carrying out the essential admin and financial functions for the implementation of the project. The input from the officer is to ensure adoption of proper procedures with economy, efficiency, fairness and transparency as well as to implement admin and finance activities in a timely manner. The objective also includes training of other local finance and admin personnel within the Learning Grounds to ensure a culture of transparency, best practices, and financial integrity, compliant with the laws of the GoN and international standards of donor agencies. On the administrative side, the objective is to assist with daily work flow, logistics, and organization of key documents and information in physical and virtual form.

Scope of Work

KTK-BELT is seeking a finance and admin officer, to be hired as soon as possible, on an initial 3-month trial, with possibility of extension, based on good performance. The finance and admin consultant will work directly under the supervision and instruction of the KTK-BELT co-directors and be based in eastern Nepal. S/he works directly with local Learning Grounds directors and finance officers, to ensure smooth and risk-free financial operation. S/he helps develop annual budgets, maintains accounts for different grants to ensure donor compliance and best practices, prepares monthly, quarterly and annual financial statements according to Donor and GoN requirements, conducts internal audits and works with external auditors to ensure efficient and accurate compliance, and keeps record of any financial irregularity and/or settlements.

Responsibilities related to Budgeting and Funds Flow:

• Ensure implementation of best practices in budgeting, accounting, auditing and procurement, compliant with the law of Nepal and meeting international requirements
• Ensure that the financial management practices endorsed by KTK-BELT are adhered to
• Ensure availability of financial information for examination, assessment and review by donor partners and the GoN
• Ensure that ear-marked funds are used for explicitly stated purposes
• Ensure vetting of payments
• Establish consistency in financial planning and budgeting for all programs and components

Responsibilities Related to accounting:

• Develop a long-term accounting system for KTK-BELT and Learning Grounds that is sustainable, transparent, efficient, user-friendly, useful for audits and reporting, and compliant with all national and international laws.
• Responsibilities Related to auditing:
• Organize annual audits in accordance with International Standards of Auditing. Institutionalize and implement internal auditing practice for KTK-BELT and Learning Grounds.

Responsibilities related to logistics and daily work flow:

• ‪Co-ordinate the daily operations and management of KTK-BELT field office.
• Perform day-to-day administrative ‪tasks as directed by the Executive Team
• ‪Maintain a monthly and weekly calendar outlining meetings and appointments, and make necessary travel ‪arrangements, manage the business calendar for team members.
• ‪Establish and maintain office files and company documents, both physically and virtually
• Make recommendations for better information management practices and tools in a free and open source software environment.
• ‪Prepare meeting materials, formalize agendas, and record and share minutes to promote exchange of actionable ‪information and timely decision-making

Key Qualifications/Special Skills and Experience:

• BBA and MBA degree, strongly preferred
• Highest degree of gender and caste sensitivity is a must
• Complete fluency in written and spoken English and Nepalese, and typing skills in both languages
• Experience in organizing internal and external audits
• Prior experience of working in NGO environment with experience of coordinating with international donors on accounting/financial management is required.
• Demonstrated computerized financial management, accounting and procurement skills
• Knowledge of specific Nepali rules and regulations regarding finance and accounting, and ability to brief non-finance staff these rules and regulations in an effective manner
• Highest degree of personal integrity
• Ability to walk across difficult terrain to reach project sites
• Highly professional with strong interpersonal skills

Timing:

• The initial contract shall be for three months on a probationary/trial basis, extendable upon satisfactory performance for two years.

Renumeration:Dependent on qualifications and experience.

Qualification and Experience:

• BBA and MBA with at least 3 years of Financial Management experience working for an NGO or INGO in Nepal. Prior experience in finance and accounting at National level organization is required.

Work Provisions:

• S/he will be provided with use of office space, desktop computer with internet facilities, and office furniture. Necessary stationery, printing and copying facilities will also be provided by the Client.

Duty Station:

• Eastern region with some travel to project sites and to Kathmandu.

Method of Application:

Please send the above-described attachments via email with the heading 'KTK-BELT Finance and Admin Officer Application' to [email protected] and[email protected]

Documents to be submitted by the Applicant:

• Resume/CV
• Cover Letter stating qualifications, work experience and motivation
• Professional Copy of academic certificates and/or other relevant documents
• Name, email, and phone number for 3 professional references, including 1 academic referee and 1 professional referee for whom you have worked directly, and your most recent past employer