Executive Secretary
Real Solutions

Real Solutions is a leading HR Consulting firm, established in the year 2002, specializing in providing a complete or sectional Human Resource (HR) support to the Nepalese organizations.

We have been professionally and successfully providing various HR services to various organizations such as Banks, Multinational companies, Development Projects, Manufacturing, Trading companies and more. Acknowledged as the leading HR consultancy in Nepal, we believe in putting in the Real HR Solutions for our clients in areas of Recruitment and Selection Support Services, payroll management, contractual employee management, performance management, training and development and more.

Executive Secretary

Views: 2304 | This job expired 9 months, 2 weeks ago

Position Summary

The given job position is posted on behalf of the client organization of Real Solutions Private Limited. The selected candidates will be hired under the contract of Real Solutions Private Limited and shall be deputed on the location assigned by the client organization.

Job location: Kathmandu, Chitwan

Offered salary: Negotiable

No. of vacancies: 02

JOB SPECIFICATIONS

  • Bachelor's completed in any discipline
  • At least 1 year experience on the related field with similar job position
  • Should possess good communication and interpersonal skill
  • Should be outspoken, flexible on time, cooperative and trustworthy 
  • Should have good office management skills
  • Should be cooperative and possess pleasant personality with positive attitude
  • Should be able to work under pressure
  • Knowledge of medical terminologies would be an added advantage

JOB DESCRIPTIONS

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • File and retrieve corporate documents, records, and reports
  • Greet visitors and determine whether they should be given access to specific individuals
  • Prepare responses to correspondence containing routine inquiries
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Make travel arrangements for executives
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
  • Compile, transcribe, and distribute minutes of meetings
  • Attend meetings in order to record minutes
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Manage and maintain executives' schedules
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Set up and oversee administrative policies and procedures for offices and/or organizations
  • Supervise and train other clerical staff
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
  • Interpret administrative and operating policies and procedures for employees

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