Reports To: Country Director
Duration: Fixed term (From 1 May 2017 to 31 October2017, with the possibility of extension subject to funding)

Job Purpose: The position is based in Kathmandu and may involve travel within Nepal. The purpose of this position is twofold. The Executive/ Project Assistant is expected to provide day to day administrative and  program support to the Country Director. S/he will be responsible to maintain HR files as well as support freelancers’ contracts. In addition to the above, s/he is expected to provide project management support to project management team.

Main Duties:

• Manages the diary of the Country Director, ensuring the effective management of internal and external meeting times. Keeping Country Director informed and updated about changes
• Preparation of paperwork for meetings as required
• Briefing to Country Director ahead of meetings, including background of meeting participants
• Support the Country Director with background research and development of papers and proposal development
• Coordinate, and minute Executive Committee, Leadership Team and business development meetings
• Maintain proper relationship and contacts with all government officials, donor agencies and other external stakeholders
• Manage HR Files and support consultant contract management
• Ensure all personnel files are up to date
• Keep leave records of all staff
• Provide translation support when and if needed
• Plan, organize and follow-up on all events for the CD
• Maintain database and log for the CD's professional contacts
• Coordinate all logistical and administrative issues of the CD
• Receive, sort and distribute incoming mail to Country Director and respond where requested
• Provide support to the Project Management team especially in compiling monthly activity reports across all projects including CD reports, setting up meetings and maintaining minutes of meetings with donors, partner organisations and other stakeholders.

Essential Skills and Experiences:

• Minimum bachelor’s degree in any discipline from a recognized university
• Excellent written and spoken skill in English and Nepali is essential for this position
• Must have sound knowledge on computer (MS Word, Excel and Power Point) with very good typing speed
• Ability to work under pressure to provide full operational support to the Country Director
• Very good interpersonal and liaison skills with positive and professional attitude
• Ability to deal maturely and tactfully with confidential material
• Ability to multi-task and manage time effectively

Competencies

The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

Analytical Thinking: Able to simplify complex problems, processes or projects into component parts, and to explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.
Imagination / Creative Thinking: Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions.
Planning and Organising: Is able to think ahead in order to establish an effective and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.
Communication: The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
Problem Solving: Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for decision making and problem-solving. Transforms proposals/ideas into practical reality.
Managing Relationships: Able to build and maintain effective working relationships with a range of people. Team working.
Resilience: Can maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.
Influencing and Persuading: Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.
Flexibility: Adapts and works effectively with a variety of situations, individuals or groups. Is able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements.
Self-Development: Able to identify and apply opportunities for learning and development

TO APPLY:

If you are interested in the position please send a CV and covering letter outlining your interest in the role, and demonstrating how you fulfil the essential skills and experience, by April 14, 2017 to [email protected] (with job title in the subject line)