About the role: 

As the Executive Assistant to the Executive Director, you will be instrumental in supporting the leader and the team. You will enjoy working in a fast-paced environment with an ability to adapt quickly to changing needs and priorities. You will build relationships cross-functionally and externally on behalf of the ED and act as their first point of contact. A high level of discretion is required as you frequently handle confidential and sensitive information.

How You Will Make a Difference:

• Calendar management and prioritization based on an intimate understanding of executive and department needs and key objectives. Reviews requests and schedules appointments, interviews and meetings accordingly
• Serves as liaison between executives, directors and visitors as required . Proactively builds working relationships inter-departmentally and cross-functionally across the organization as well as with external partners. Acts as first point of contact to executive
• In collaboration with HR, Finance and Admin, plan and execute department wide meetings, trainings and events as required
• Ensure department needs are being met through frequent communication with Directors and partnership with operational and HR functions
• Strategize and implement processes to optimize executive’s time
• Draft and dispatch email correspondence and take meeting notes as needed while maintaining a high level of professionalism and discretion with sensitive information
• Assist with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required
• Uses a hands-on approach and strategic thinking to assist in special projects as needed and collaborate with key stakeholders across multiple functions
• Work closely with the executive to keep him/her informed of upcoming commitments, responsibilities and company initiatives. Act as a sounding board and confidant to executive
• Performs these and other departmental duties as assigned

Applying Procedure:

Interested Candidates are requested to forward their CV at [email protected].

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