About the job

Job Title: Executive Assistant to the President

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support the President. The successful candidate will act as the point of contact among executives, employees, clients, and other external partners, ensuring efficient management of information flow and seamless administrative operations.

Key Responsibilities:

• Serve as the primary point of contact between the President and internal/external stakeholders.
• Manage and maintain the President’s calendar, including scheduling meetings and coordinating appointments.
• Organize travel and accommodation arrangements for the President and executive team.
• Format and prepare information for internal and external communication, including memos, emails, presentations, and reports.
• Take and accurately record minutes during meetings.
• Screen and direct phone calls, distribute correspondence, and handle incoming and outgoing communications.
• Organize and maintain the office filing system, ensuring efficient document retrieval and management.
• Utilize various software for word processing, spreadsheets, databases, and presentations.
• Read and analyze incoming memos, submissions, and distribute them as necessary.
• Provide general administrative support to the President and executive team.
• Conduct basic bookkeeping tasks.
• File and retrieve corporate records, documents, and reports.
• Research and compile data for documents and presentations for the board of directors, committees, and executives.
• Assist in meeting preparation and planning.
• Greet visitors and determine their access to executives.
• Experience as a virtual assistant is desirable.
• Open, sort, and distribute emails, and other correspondence.

Qualifications:

• Four years' experience as an executive assistant or in similar administrative roles.
• Bachelor’s degree in management.
• Strong grasp of office management and daily operations.
• Proficient in MS Office, especially Excel and PowerPoint, and familiar with office software and databases.
• Excellent organizational and time-management skills.
• Exceptional verbal and written communication abilities.
• Ability to maintain discretion and confidentiality.
• Skilled in multitasking and prioritizing tasks.

Additional certifications or qualifications in administrative assistance or secretarial duties would be advantageous.