Post-Contract Project Transfer

• Liaise with E&P Associate and the Sales team in receipt of post-contract projects
• Following up on the project transfer email, introduce oneself to the client
• Review project specifics and become familiar with site location, client, window types; and other technical specifications
• Identify manpower requirements, and whether a particular Team Leader needs to be deployed
• Forward contract schedule and manpower requirements to E&P Associate for daily schedule creation
• Responsible for giving a daily summary to supervisor of calls received that day

Technical Oversight

• Analyze fabrication sizes sent by Team Leaders and forward to E&P Associate and factory with proper drawings. Checked by Head of Department
• Check the fabrication size submitted by Team Leaders and compare with the quotation sizes
• Prepare necessary details required for fabrication of windows
• Prepare necessary drawings for fabrication in factory
• Regularly check in with Factory Foreman to avoid confusion ahead of time

Project Management

• Meet with the Team Leader to discuss the project, expectations, and to give instructions of project commencement
• Window and fly screen designs and position at the wall, in special circumstances
• Oversee installation of windows based on priority of the client
• Regularly meet with the Team Leader and oversee progress of project on paper, in factory, and on site
• Conduct site visits to ensure smooth operation of the project, to assess quality of installation; and to troubleshoot with site workers if necessary

Preparing Material Order Needs

• Prepare glass needs and inform Chief Engineer of needs and timelines to ensure delivery time to site
• Prepare glass size (sliding system—from factory, casement and fix—from site)
• Prepare purchase orders and forward to the Head of Engineer Department for approval
• Note any necessary finishings for glass
• Prepare list of necessary steel items (if required) and coordinate with Head of Engineer Department for ordering from the supplier through proper drawings, particularly steel lugs and brackets needed for structural glazing systems

Billing

• Prepare and maintain running bills according to site progress and based on payment terms in progress
• Check bills from suppliers (including glass and steel suppliers) based on square footage, rate, and quantity
• Consider glass wastage during billing process
• Account for specialized treatments of glass that may be charged as extra on the bill
• Conduct visits to site/clients to regularly clarify running bills and avoid misunderstandings
• Prepare bills for maintenance work, as needed, and following normal procedures