Position Description:

This position will be responsible for providing overall Financial, admin and supply chain support to the organization and ensure that all the financial truncations are adhered to the required financial compliance of the organization, donor and governmental compliances, which includes payment and disbursements; financial analysis and reporting for the achievement of overall organization and project goal.

Reports to: Project Coordinator

Major Responsibilities

A. Financial Management of the Project/Program 

• General financial recording and book keeping using FAMAS accounting software following HRC-Bajura Chart of Account.
• Support and ensure all the payments are made following proper financial procedures.
• Ensure proper supporting documents for expense verification
• Preparation and administration of payroll adhering the required compliance.
• Issuance and settlement of of employee advance.
• Reconciliation of payable and receivable ledger.
• Preparation of bank reconciliation.
• Keep the scan copy of voucher with supporting document and submit to Project Coordinator.

B. Budgeting and Reporting 

• Support the project/program team in preparation of monthly and annual budget.
• Analysis of administrative cost preparation and it’s sharing to each project on fair share basis.
• Provide financial analysis to the project/Program lead including the board
• Preparation of donor financial report and shared as per the agreed timeline to the donor and project lead.
• Orient non-financial employee on financial requirement of the project/program and organization.
• Preparation and analysis of fund/cash flow forecast 

C. Financial Monitoring 

• Ensure each and every expense are valid and meets minimum financial requirements.
• Field monitoring from financial point of view.
• Provide financial analysis and monitoring during procurement
• Report any potential fraud and misusage identified during project implementation.
• Interlink the project/program finance with the overall organization financial management system.
• Implementation of suggestion and feedback provided by finance focal person and auditor

D. Admin and Supply Chain Management

• Support in procurement and supply chain including LTA with vendor
• Preparation of Annual Procurement plan 
• Monthly Supply Chain report
• Admin and logistic arrangement including vehicle management
• Asset management and handling

E. Compliance and Others 

• Ensure internal control measures are in place and are followed appropriately.
• Assist in all type of audit ( Internal, donor, external)
• Any task as assigned by the supervisor and board.
• Liaised with government agencies such as, Tax Office concerning annual audit report, tax clearance etc.

F. Sector Knowledge:

• General Accepted Accounting Principles (GAAP)
• Good command of English & Nepali languages (written & spoken)
• Practical knowledge of project budgeting, accounting & reporting
• Able to articulate and communicate ideas well verbally and in writing
• Knowledge of tax and compliance
• Demonstrated Mentoring, Orientation & Training Skill
• Good interpersonal, problem-solving & time management skills
• Willingness to work under pressure with tight deadlines and to travel across the project areas.

Salary and Benefits: As per the organization's norm commensurate with the project agreement