Position No.: 1
Location: Kathmandu, Nepal
Division: International Health (IHD)
Contract: Strengthening Systems for Better Health
Supervisor: Finance and Administration Director

Under the supervision of the Finance and Administration (F&A) Director, the Administrative Assistant provides administrative support and reception services for the project.

Specific duties and responsibilities include the following:

• Lead arrangement and organization of offices.
• Keep records of relevant publications of the project, the client, and other partners.
• Assist in recruitment of new staff, and the preparation of complete employment files.
• Maintain an up to date staff roster with telephone numbers and emails.
• Orient new employees on corporate policies and benefits.
• Enroll new local staff in the health insurance plan.
• Maintain an up-to-date record of employee vacation and sick leave use and balances.
• Maintain project files, including personnel files, files of project deliverables, and project reports.
• Manage and document correspondences with the client and other partners.
• Manage telephone operations and communications.
• Receive and advise guests.
• Handle petty-cash.
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office bills

Qualification requirements include the following:

• Bachelors Degree in Administration, Management, Business, Social Science, or other relevant fields.
• At least 2 years of relevant professional experience in office administration.
• Excellent knowledge and experience with Windows, Word and Excel and PowerPoint
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
• Ability to assess problems and develop solutions.
• Excellent interpersonal communication skills and excellent organization skills.
• Experience that relates to USAID-funded projects or other international development experience is preferred.