Administrative Assistant
American Mission Association
The American Mission Association (AMA) was founded in 1956 to support the morale and well being of the international community living in Kathmandu. As a member organisation our Core Purpose is to serve our members. The AMA is their club and primarily a welfare facility for international staff of all nations to be able to connect, network and well as maintain a healthy balanced lifestyle whilst living in Kathmandu. So our team of staff at AMA are very much in the business of hospitality and customer service of the highest international standard.

Administrative Assistant

Views: 5037 | This job expired 1 year, 1 month ago

Report to: General Services Supervisor

Working Hour: 48hr per week

Fringe Benefit: As per AMA policy

Duties and Responsibilities:

  • Handling telephone efficiently and promptly
  • Making sure member application forms are maintained properly
  • Making sure members file are updated and follow up
  • Responsible for petty cash
  • Taking approval & clearance
  • Calling suppliers for payment
  • Receiving members payment
  • Oversea /teach/ coordinate the weekend kids activity
  • Responsible for maintaining and updating booking for squash, massage, swimming lesson, fitness classes and soccer field
  • Updating swimming schedule & posting
  • Handling soccer gymnastics reservations (in season)
  • Checking the bulletin board everyday
  • Responsible for arranging the driver as per request
  • Updating Lockers
  • Performing other duties as assigned by Supervisor & AMA General Manager


  • Print (when necessary) and distribute the program flyers, banners and broachers provided by the Facility manager
  • Prepare and take registrations for the programs from members
  • Charge or accept cash for the program registration
  • Provide necessary information to the inquiring members from Admin Office or phone/email queries.
  • Inform and update the members in case of any pre/postponement, cancellation, not happening of programs, as per the instruction from Facility Manager
  • Help and assist the Facility Manager as per the requirement. 

Skills and Experience:

  • Highly Competent in Microsoft Office applications, and advanced excel skills
  • Knowledge and experience of accounting systems and preferably Tally 
  • Excellent customer service skills and experience in dealing with the public
  • Fluency in written and vocal English language

Values and Characteristics:

  • Self-Starting and demonstrate initiative
  • Innovative and passionate about excellence
  • Strong communication skills
  • Good time management & delegation skills
  • Interest and knowledge of recreation & leisure industry
  • Motivated and energetic person with strong communication and social skills
  • Innovative and creative thinker open to new ideas and driving change & excellence

Apply to us for the next adventure in your career.

Applying Procedure

Interested and qualified candidate can submit a resume including expected salary to Only shortlisted candidate will be called for interview.


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