Responsible to:     Head of Administration

Job Purpose:         Admin Assistant is responsible for coordinating with Admin Team, teachers and parents and ensuring the smooth running of the school.

Main Responsibilities

• Telephone answering duties.
• Contacting parents in the event of illness of a child or emergency.
• To assist in any emergency with the care of a child if deemed necessary by supervisory staff
• Ensuring clear lines of communication within the school by informing teachers of any messages taken regarding the children
• Mail to be sorted and distributed daily to the appropriate staff members.
• Filing documents and updating information.
• Maintenance of school registers and keeping daily attendance numbers.
• Assist with the organisation and running of school events ­ open afternoons, parents evenings, information evenings
• Recording and maintaining an operations manual which details the way all events are organised.
• Attend training courses deemed necessary by the school management.
• Any other tasks that may be reasonably requested by the HoA from time to time.

1. Policy/Strategic direction and development

a. Assisting front reception and community shop duties dealing with parents and visitors to the school

b. Assisting in entering information and data onto the Engage system

2. Working with others

b. Promote a positive profile of the School vision to staff, pupils, parents and the wider community.

3. Communications

a. The Admin Asst should maintain effective, constructive relationships with all staff and school parents.

b. The Admin Asst is to liaise with the Head of Administration and the team members with regard to the general secretarial duties.

c. Liaise with teachers to ensure the clear lines of communication within the school

4. Training & development of self and others

a. Regularly review own practice, set personal targets and take responsibility for own development.

This job description should be seen as enabling rather than restrictive and will be subject to regular review.

TO APPLY,

Before applying for the post, candidates must go through the TBS Safer Recruitment Policy & Procedure

Please submit a letter of application and a completed application form by Monday 25th August 2016.  Application forms are available on the website or can be downloaded from Application Form or on request from [email protected]. Further details regarding the posts may be obtained from the Head of Administration.

The British School Kathmandu is committed to safeguarding children and young people. All post holders are subject to appropriate vetting procedures and a satisfactory Disclosure and Barring Service Enhanced check. Full details of our ‘safer recruitment policies’ are available on request.