Position Title: Administration and Logistics Assistant
Location: Nepalgunj, or Dhangadhi, or Butwal 
Reports To: Regional Office Manager (Nepalgunj position) and Finance Officer (Dhangadhi and Butwal positions)

Background: 
The new five-year Feed the Future Nepal USAID Agricultural Transformation (“USAID Agricultural Transformation”) aims to catalyze transformation of Nepal’s agricultural sector required for long term inclusive economic growth. USAID Agricultural Transformation is implemented by Winrock International (prime) in collaboration with Center for Environmental and Agricultural Policy Research, Extension and Development (CEAPRED), Forum for Rural Welfare and Agricultural Reform for Development (FORWARD), CrossBoundary, Banyan Global, and the Institute for Integrated Development Studies (IIDS). USAID Agricultural Transformation’s working area will include 26 districts across six provinces, with the goal to reach more than 500,000 farmers. 

Building on successful Feed the Future (FTF) investments in Nepal, USAID Agricultural Transformation will apply a refined evidence-based market systems development approach that empowers Nepali private and public actors to identify, design, implement, and own solutions that address root causes of market inefficiencies across five target value chains (fine rice, industrial maize, lentils, high-value vegetables, and goat) through four interrelated objectives:

Objective 1: Agricultural productivity, competitiveness, and diversification increased 
Objective 2: Enabling environment for private sector investment in agriculture and equitable access to market systems improved 
Objective 3: Climate and economic resilience of women, youth, and marginalized communities enhanced 
Objective 4: Capacity of national agricultural research institutions and extension systems strengthened. 

USAID Agricultural Transformation will place women, youth, and marginalized populations at the center of intervention design to strengthen their economic participation and address underlying constraints to accessing productive resources, markets, and information. Strategic facilitation pathways will catalyze new investment in inclusive business models, facilitate adoption of climate smart practices, technologies, and services tailored to the diverse needs of users, and strengthen the Government of Nepal at all three tiers

Position Description:
This position is responsible for managing day-to-day administrative tasks in the Economic Growth Center Office including logistics, travel, and meeting coordination, maintaining files and records, and providing general support to the Supervisor and Management. S/he will work under the overall supervision of the Regional Operations Manager or Finance Officers in Economic Growth Centers in close coordination with the Growth Center and Partnerships Manager.

Main Responsibilities:

General Administration:

• Support general administration of the Economic Growth Center Office including office lease, security, utilities, internet, flooring furnishing, maintenance etc.
• Coordinate with the Regional Office Manager in overseeing office functions and activities related to procurement, vehicle movement, office security, drivers, guards, and records and filing systems of the Economic Growth Center.
• Maintain and update inventory list, property list, and vendor roster for Economic Growth Center Office services including printing, vehicle rental, accommodation, travel agency, etc. 
• Maintain staff and consultant travel status on information board.
• Assist in insurance-related medical claim settlement.
• Provide coordination for document translation.
• Maintain the general filing system and file all correspondence.
• Ensure staff follow established USAID/Winrock/CEAPRED administrative policy/guidelines.
• Provide general/administrative support to the Supervisor. 

Logistics Management:

• Coordinate meetings and workshops in the Economic Growth Center Office (including logistical support for high-level visits as needed) as well as logistics financial settlement. 
• Coordinate staff and consultant logistics for travel, venues, accommodations, training locations, field sites, as well as safety precautions and other essential materials (including stationery/materials) and scheduling of expenditures.
• Support the Regional Office Manager in overseeing Economic Growth Center Office vehicle fleet management including:
  a. Monitoring and keeping track of expiry dates of vehicle insurance policies, taxes, pollution test and renewal in a timely manner
  b. Ensuring that fuel, maintenance and logbooks are maintained and reviewed regularly.

Inventory Management:

• Maintain updated project property and inventory list of Economic Growth Center and report to the Regional Office.
• Maintain generator logbook. 
• As guided by the Regional Office Manager
  a. Prepare inventory disposition plan and process for approval.
  b. Manage and obtain inventory handover/transfer documentation. 

Procurement:

• Procurement of office supplies and equipment, ensuring required documentation is in place, per USAID/Winrock/CEAPRED policy.
• Maintain roster of vendors for services such as printing, photocopy, vehicle maintenance, vehicle rental, accommodation, food service, airline tickets, generator, air conditioners, stationery supplies, security, transport, courier, etc.  
• Closely work with Grants Support Officer in the Economic Growth Center and oversee the procurement process of items under the Grants Under Contract (GUC) Program.

Safety/Security:

• Act as security focal person for the Economic Growth Center (with support of Regional Operations Manager and Growth Center and Partnerships Manager) in:
  a. Collecting relevant information and dissemination of information to staff members in a timely manner.
  b. Ensuring the safety and security needs of the Economic Growth Center Office.
  c. Flowing safety and security related information to the Regional Office on an as-needed basis.
  d. Preparing and updating Emergency Contact/Telephone Tree list. 

Other:

• Contribute to ensuring a safe and equitable workplace, especially for women and those from disadvantaged groups. 
• Identify problems and develop solutions for best administrative/procurement/logistics practices.
• Perform other official tasks assigned by the Supervisor and Management, and Winrock’s Operations Director.

Qualifications and Requirements:

Education: Intermediate or 10+2 in Management, Business Administration, or relevant field (Bachelor’s degree preferred).

Experience: The ideal candidate will have the following experience:

• At least 2 years of experience in administrative work.
• I/NGO experience is strongly preferred; experience on donor-funded projects.
• Basic software skills in MS Excel, Word and Outlook.
• Strong communication skills, both oral and written with fluency in both English and Nepali required.  
• Strong coordination and organizational skills.
• Ability to work under time pressure and willingness to travel to the field as needed.
• Cultural competence and experience in diverse, multi-disciplinary teams and environments.

Diversity, Equity, Inclusion and Accessibility (DEIA):  

We seek to cultivate an environment where all candidates relish equal employment opportunities devoid of discrimination, misconduct, fraud, and abuse. Our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA) and Localization guides our practices not just in hiring, but also in staff retention, growth, and policy implementation. This commitment signifies that we value diversity in all its forms including age, race, ethnicity, religion, gender, sexual orientation, disability status, and cultural background. We welcome and encourage applications from individuals of all backgrounds, experiences, and perspectives, recognizing the rich tapestry of the communities in which we live and work. 

We highly encourage women and people from marginalized communities to apply. 

Disclaimer:

Only shortlisted candidates will be contacted for further selection process. The organization reserves the right to reject any/all applications without assigning any reason whatsoever. Canvassing at any stage of the process shall lead to automatic disqualification of the applicant.