Specific Responsibilities:

• Assist in carrying out all operations required for authorizing and effectuating expenditures under all types of funding and ensuring the most rational use of those funds.  This includes making calculations, requesting funds, checking supporting justifying documents and making payments
• Assist in preparing monthly, half-yearly and year end closing of accounts
• Prepare vouchers and make journal entries continuously in absence of Finance Officer
• Assist in making data entries to Accounting Software for monthly accounts in absence of Finance Officer
• Assist in processing for payment of vendors
• Assist in preparation of monthly Bank Reconciliation Statements
• Assist in dealing with the Auditors for Interim, Fiscal year and Final audit
• Ensure deduction at Source & Advance Payment of Income TAX & VAT, safe keeping of the all Tax and VAT related documents and filing of E-Returns

Human Resource Management:

• Support HR administrator for smooth day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources HR administrator
• Assist in drafting and placing advertisements
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Assist in maintaining personal file of staff
• Assist in preparation of listing of candidates
• Assist in Coordinate communication with candidates and schedule interviews

Administrative Management:

• Assist in Office management and day-to-day administration
• Assist in handling of petty cash that the maximum amount never exceeds the limit
• Support on procurement of office materials/ equipment preparing purchase requisition, collecting quotation and compiling them with adequate documentation 
• Provide logistical support for arranging hotel, ticket, accommodation and vehicle rental for field travel 
• Assist in updating inventory list and maintain proper recording system 
• Assist operation team to conduct physical verification of assets
• Check log book of vehicle and generator and monitor fuel consumption record   
• Support on processing insurance of assets 
• Support on filing and organizing on financial and administrative files
• Support on official faxing, photocopy and scanning as required 
• Ensure confidentiality of all office records
• Support on any other activities as required